How smart outsourcing of activities can boost your fleet management.
The fleet management ecosystem is getting increasingly complex to orchestrate : there are multiple interactions to manage with suppliers (e.g. leasing companies, fuel providers, maintenance providers), regulation bodies, drivers and internal services (e.g. finance, HR, procurement). This means that there’s a wide variety of tasks the fleet manager needs to look after (even more so if he/she are cumulating several roles). Therefore it is important to save time on the more technical, repetitive tasks and focus more on the value-added activities.
Offering a comprehensive modular approach to outsourcing allows fleet managers to focus and prioritise critical tasks in order to deliver effective results. Genevrier Laboratories clearly understood this since they chose to outsource some of their fleet management activities to us in 2011.
A Winflotte client since 2008, Genevrier Laboratories are an innovative and fast-growing independent pharmaceutical company since 1987 that manage an operational fleet of about 180 vehicles. The company had good experience in fleet management but needed to run its fleet management functions more effectively.
Fleet Manager Audrey Ruffo at Genevrier Laboratories says “We were already customers of Winflotte software which allowed a very intuitive way to work with a common database and visualisation of data on a real time basis. We wanted our working relationship to go even further… we wanted Winflotte to help us integrate our data more frequently so we could have a more accurate view of our fleet”.
Their needs were simple: they were looking for a service that can both remove the heavy load of tedious work while retaining control of their fleet management.
We proposed to support the integration of all their data (from suppliers and others sources) but also to help them with other time-consuming tasks such as their vehicles’ orders and deliveries, along with claims and fines management. More importantly we provided them with tools that cater specifically to their needs, especially our workflow module.
Monitoring the process and steps for ordering vehicles became quite easy thanks to automation and centralisation of information from the fleet. “The Workflow module allows to save time and simplifies the process of renewals within the fleet,” says Audrey. The chain of communication between Genevrier Laboratories’ fleet managers, drivers, top management and Winflotte has never been so quick and efficient.
By offering “à la carte” outsourcing services, we are positioning ourselves fore mostly as partners to fleet managers. We also offer tools such as the Workflow module to automate the ordering process and ensuring effective collaboration with fleet managers in just a few clicks. At any stage of the process, the fleet manager can track all tasks and take control.
Fleet managers can invest their time in activities with higher added value. “While outsourcing, we can still make decisions for vehicles’ ordering and we can focus mostly on the choice of the leasing companies, the vehicles or their characteristics “. Bottom line, our customers can spend time on core fleet manager activities such as:
- The analysis and optimisation of costs and fleet data
- Research, benchmark and negotiation with suppliers
- Tax optimisation
- The implementation of a good car policy that values employees while reducing the cost of fleet
If you too, are looking for ways to improve the productivity of your fleet management and find the right partner to help you, do not hesitate to contact us, we’d be glad to help.